Prioritize Compliance for Your Business

One of the many challenges you probably face as a business owner is dealing with the vague requirements present in HIPAA and PCI-DSS legislation. Due to the unclear regulatory messaging, “assuming” rather than “knowing” can land your organization in hot water with regulators. That’s why it is important to prioritize compliance in many industries especailly healthcare and any businesses who take credit/debit card payments.

The Health and Human Services (HSS) Office for Civil Rights receives over 1,000 complaints and notifications of HIPAA violations every year. When it comes to PCI-DSS, close to 70% of businesses are non-compliant. While you might assume it’s okay if your business does not comply with HIPAA or PCI-DSS since many other companies are non-compliant as well, we can assure you it’s not. Keep in mind that being non-compliant puts you and your business at risk of being audited and fined.

Risks of Failing to Meet Minimum Compliance Requirements

Never take compliance lightly because non-compliance can lead to:

1. Hefty penalties
Prioritize compliance to avoid the penalties. HIPAA violations can draw fines ranging from $100 to $50,000 per violation, with a maximum fine of $1.5 million per calendar year of non-compliance. PCI-DSS can squeeze your budget too, with fines ranging from $5,000 to $100,000 per month.

2. Uninvited audits
Non-compliance can lead to unpleasant inspections and audits that can result in fines.

3. Denial of liability insurance claims
You must be extra careful while selecting solutions for your business. Using a single non-compliant solution can cause your insurance provider to deny a liability insurance claim.

4. Loss of business reputation
It takes years to build a reputation and just minutes to ruin it. Don’t let your business fall into the pit of non-compliance.

5. Imprisonment or even forced closure
In cases of severe non-compliance, regulatory bodies can sanction the arrest of top executives or even close the business.

Are Your Existing Business Tools Compliant?

If you are unsure where to start, assessing your business tools — cloud, VoIP, email service, electronic file-sharing service, applications, etc. — is a good place to start. Here are a few ways to check your existing business tools for compliance:

HIPAA

• Does the tool use AES 256-bit encryption? It doesn’t matter if sensitive data like electronic Protected Health Information (ePHI) is at rest or in transit. Encryption is required by HIPAA at all times.
• A tool with proper access controls ensures those who genuinely need sensitive data can access it. What’s your tool’s access control policy?
• Is there automatic log-off in place if no user activity is detected over a specified time frame? HIPAA requires this in order to safeguard high-risk data.

PCI-DSS

• Were the default passwords during the initial setup changed after installation? PCI-DSS specifies the importance of changing passwords to keep threats at bay.
• Are inactive user accounts removed or frozen after the warning period? Inactive accounts are easy targets for attacks.
• Does your tool store, retrieve or transmit cardholder information? If so, it must have the newly mandated version of the Transport Layer Security (TLS) protocol.

These lists are not comprehensive and only scratch the surface. Also, none of the points mentioned above ensure the tool is HIPAA or PCI-DSS compliant. 

Compliance Should Be a Business Priority, Not a Business Burden

Many organizations view compliance as a requirement that must be satisfied to avoid penalties or meet contractual obligations. However, the most successful organizations recognize that compliance also helps strengthen security, improve accountability, reduce risk, and create a more resilient business.

Effective compliance programs provide structure for managing policies, protecting sensitive information, addressing operational risks, and demonstrating responsibility to customers, partners, auditors, and regulators. When compliance becomes part of everyday business operations, organizations are often better positioned to identify weaknesses early, improve decision-making, and support long-term growth.

The goal is not simply meeting requirements. It is creating a culture of accountability and continuous improvement that helps protect the organization while building trust with those who depend on it.

Organizations that prioritize compliance today are often better prepared for tomorrow’s challenges.

Is Your Compliance Program Supporting Your Business Goals?

Many organizations know compliance is important but remain uncertain whether their current policies, controls, documentation, and processes are providing the level of protection and accountability they need. If you’d like help evaluating your current approach, schedule a free consultation with ITNS Consulting.

We’ll help assess your current compliance posture, identify potential gaps, prioritize improvements, and develop a practical roadmap that supports stronger governance, cybersecurity, and risk management.

How Mature Is Your Compliance Program?

Strong compliance programs are built on governance, accountability, risk management, and continuous improvement.

Download our Compliance Program Maturity Scorecard to evaluate your organization’s current compliance efforts, identify opportunities for improvement, and gain a clearer understanding of your overall governance, risk management, and compliance maturity.